Job Title: Administrative Assistant
Department: Nurse Family Partnership Program
Location: 204 Carson Avenue, Alamosa, CO
Position Type: Full-Time
Pay Range: Hourly – Min: $13.00 – Max: $15.00 (based on qualifications and experience)
Health, Dental, Vision Insurance
HRA, FSA, DCA
Aflac – Group Accident, Group Critical Illness, Hospital
MASA – Employer paid Air Ambulance Coverage
Vacation – 10 days accrued/year (or current accrual based on longevity with VWHS)
Sick – 12 days accrued/year
Holidays – 8 days/year
(Benefits after one year of employment with VWHS.)
Employer paid Basic Life, LTD, STD
Supports the mission of the organization; competently performing the primary responsibilities of the position. Providing support for the Nurse Family Partnership Program (NFP). This position will adhere to the information management protocols and data management activities as required.
Primary Duties and Responsibilities:
- In cooperation with NFP Supervisor and NFP Program Administrator manages information to be entered in the Business Intelligence Portal (BI Portal).
- Enters data in the web-based information systems, including: Atlassian, BOX, Colorado Provider Portal, PEAK, NFP community, FLO, and VWHS software.
- Gathers, compiles, maintains, and audits statistical reports for NFP, NSO, IIK, and VWHS programs.
- Compiles, disseminates and presents information and various reports on NFP clients and referrals at NFP staff meetings.
- Coordinates data entry and processing of client information.
- Verifies completion/correctness of data input and filing of client electronic records, ensuring that accurate client information is input and maintained on all clients.
- Prepares for orderly storage and filing of hard copy records for transition to electronic record.
- Assists with the preparation of documents needed for the annual NFP Continuation Grant, Performance Improvement Plan, Fidelity Report as well as other reports as requested.
- Develops databases/spreadsheets and other data collection tools as needed.
- Utilizes computerized data entry equipment and various word processing programs, spreadsheets and file maintenance programs to enter, store, and /or retrieve information as requested. Summarizes data in preparation of standardized reports.
- Adheres to organizational requirements regarding medical records and clinical information management, confidentiality, and privacy while handling all information as needed.
- Compiles a variety of resources and may participate in community outreach activities by creating, printing, folding, and distributing program brochures.
- Completes Medicaid billing and reporting on a monthly basis or as required.
- Assists NFP Supervisor with meeting agenda, correspondence, materials, reporting, and, completion of meeting minutes for staff meetings and NFP Advisory Board meetings.
- Performs program support tasks such as organizing forms and client files; photocopying, filing, ordering and maintaining program materials and educational handouts.
- Performs general clerical functions; prepares correspondence, reports, and other documents as requested by the NFP Supervisor.
- Performs other duties and special projects as assigned.
Must foster a culture of patient and family centered care, service, quality and safety excellence, while improving patient experience, employee experience and community relations.
Knowledge, skill and ability:
- Two years previous experience working in a clinical office setting with familiarity of medical terminology preferred.
- Intermediate level of computer skills; Microsoft Office Systems, Word, Excel, Outlook, and management information systems.
- Ability to work independently.
- Ability to communicate professionally in both oral and written form.
- Ability to prioritize work with good time management skills.
- Attention to detail and accuracy.
- Maintain professionalism and a positive attitude
- Displays enthusiasm toward the work and the mission of the organization
- Ability to problem solve, determine solutions, and implement timely decisions independently with good judgment
- Demonstrates a high standard of ethical conduct.
High School Diploma or Equivalent
Requirements and Conditions:
• Drug screen is required
• Background check is required
Applications must be submitted by: Applications will be accepted until position is filled.
Valley-Wide Health Systems, Inc. is an Equal Opportunity Employer:
We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.